Coffee export management
From cooperative to container.
BunaPath runs an Ethiopian coffee export company in one place. The lorry at the gate, the milling job, the cupping score, the sales contract, the ECTA inspection and the shipping documents all hang off the same lot, so nobody has to ask where a bag went.
- Your company on its own address
- Works on a phone at the gate
- English and አማርኛ
- Gate arrivalWeighed and serialized into a lot200 bags · 12,000 kg
- Delivery sampleMoisture and defect counts, marked good11.2% moisture
- Milling jobExport grade and sabiya recorded160 bags × 60 kg
- CuppingTen SCA attributes, scored by the cupper86.25
- Contract and ECTA clearanceAllocated to a Hamburg buyer, inspection passedCleared
- ShipmentContainer loading, port of discharge HamburgVia Djibouti
The lorry paper says 200 bags. The warehouse book says 196. Nobody knows which one is wrong.
The same buyer, contract and weights get typed again into the invoice, the packing list and the bank permit.
The CEO asks what is ready to ship, and the answer takes three phone calls and an afternoon.
How it works
One lot, followed the whole way.
A lorry becomes a lot the moment it is serialized at the gate. From then on every milling job, cupping, contract and shipment points back to it, and every person sees only the part of the work that is theirs.
- 01
Origin
Suppliers, samples and lorries at the gate.
- 02
Mill
Milling jobs, export grade and sabiya.
- 03
Cup
Ten SCA attributes and a score that adds itself up.
- 04
Trade
Buyers, contracts and the stock behind them.
- 05
Clear
The CLU and ECTA steps, with the result kept.
- 06
Ship
The container, the port and the documents.
What comes in at the gate
- Suppliers, cooperatives and farmers, with their delivery lists
- Delivery samples tested before buying: moisture, two defect counts, good or bad
- A sample marked bad stops a dispatch order against it
- Lorry arrivals checked at the gate and serialized into lots
- Arrival sacks counted in and returned to the supplier
What the coffee becomes
- Milling jobs that take one lot or several, by kilo
- Export output and sabiya by-products recorded per job
- What is not milled stays in stock as its own lot
- Cupping on the ten SCA attributes, of a lot or of a sample
- A cupper role for scoring and the jobs they are asked to make
Who it is sold to
- Buyers and sales contracts with payment milestones
- Stock allocated lot by lot to each contract
- Export bags bought and used, plain jute or with GrainPro
- Samples sent to buyers and the shipment schedule
- Each contract checked against your minimum export price
How it leaves the country
- ማስወጋት: the CLU and ECTA clearance steps, one lot at a time
- An inspection is passed or rejected, and a rejection must carry its reason
- Shipments with port of discharge, loading date and container
- The shipping documents made from the shipment record
What it costs and what it earns
- Payment orders to suppliers, raised from the dispatch order
- Contract payments with the bank's advice number
- Costing and margin per contract Standard
- Supplier quality and regional analytics Standard
What the office keeps
- The daily register, printable for the day
- Closed months that can no longer be changed
- Certificates and licences with their expiry dates
- Opening stock, so you start from what is in the warehouse today
Documents
The papers your bank and buyer read, made from the shipment.
Enter the shipment once. The buyer, the contract, the lots and the weights come out on every document the same way, so a figure that is right on the invoice is right on the packing list too.
- Container MSKU 774512-0Shipment SH-0118
- Lot 3-B45219 · T2Milling job MJ-0412
- Delivery list, Kolla Gibe38 farmers
- 41 plotsAgaro, Jimma zone7.85°N 36.58°E
Lot to plot
When the buyer asks where it grew, the answer is already there.
European buyers now ask exporters to show the land their coffee came from. BunaPath links every export lot to the delivery lists, the farmers and the plots behind it, with the plot's location.
- Farmers and their plots, with latitude and longitude
- Delivery lists that tie farmers to a lorry
- A chain screen from the export lot back to the plot
BunaPath keeps the records an EU deforestation regulation (EUDR) statement is built from. Filing the statement itself stays with you or your buyer.
Who uses it
Everyone sees their part, and only their part.
A storekeeper does not open sales contracts. Finance does not touch the cupping log. The rules sit in the database itself, so they hold even if someone tries a link they were not given.
CEO and manager
The whole company on one dashboard: what arrived, what is milling, what is sold and what is not yet shipped. The CEO alone approves a letter that leaves the company.
Storekeeper
መጋዘን ኃላፊGate arrivals, bags, stock and milling output.
Cupper
ቀማሽSamples, cupping scores and the milling jobs they are asked to make.
Finance
ፋይናንስPayment orders, contract payments and costs.
Secretary
ጸሐፊThe letter registry: incoming, outgoing and assigned.
Add-on
The letter registry. መዝገብ ቤት, without the paper.
Every letter in and out of the company, numbered in your own format and kept in one place.
- Incoming letters are seen by the secretary first, who assigns them
- Staff write letters and send them to the secretary
- Only the CEO approves a letter that leaves the company
- Only the secretary prints, so every printed letter is counted
Your data
Your company's records stay your company's.
Your own address
Your people sign in at your company's own address. A session there is not valid anywhere else.
your-company.bunapath.comLocked after five wrong tries
Five wrong passwords in fifteen minutes and the account waits fifteen minutes. Each person sets their own first password.
Walled off in the database
Each company's records are separated inside the database, not only hidden on the screen. Even we cannot open your contracts from our console.
Who entered it stays on it
Who weighed the lorry in, who recorded the payment, who approved the letter. The person and the time are kept on the record.
Plans
Three plans. Pick by what you run.
Every plan carries the full export path, from the gate to the container. The bigger plans add the numbers, the people and the paperwork around it.
Starter
For an exporter running its own season with a small office.
- Origin, milling, cupping and stock
- Buyers, contracts and allocation
- ECTA clearance and shipments
- All shipping documents
- Payment orders and daily register
Standard
For a company that wants to see its margin on every contract.
- Everything in Starter, plus
- Costing and margin per contract
- Supplier quality and regional analytics
- Your logo and letterhead on documents
Enterprise
For a larger exporter with an office that runs on letters.
- Everything in Standard, plus
- The letter registry
- Documents in your own format
Questions
Asked before signing.
Do we need to install anything?
No. BunaPath runs in the browser, on a computer at the office or a phone at the gate. You can add it to the phone's home screen like an app.
Can my staff use it in Amharic?
Yes. Each person switches between English and አማርኛ on their own. The warehouse, milling and cupping screens are in Amharic today, and the remaining screens are being translated release by release.
Who can see our data?
Only the people you add, and each of them only the screens of their role. EBO BizzTech runs the service and manages your account, but our console cannot open your business records.
We are halfway through a season. Can we start now?
Yes. You enter your opening stock and open contracts, and work continues from what is in the warehouse today. Old seasons do not have to be typed in.
How do we get help?
By phone, or in the chat box on this page, from the team that builds it.
Who is behind BunaPath?
EBO BizzTech Solutions plc in Addis Ababa, the company behind EBO ERP, EBO POS and EBO Invoicing. BunaPath started inside a working coffee export company and was built around its season.
Book a demo
See it with a lorry of your own.
Call us and we will walk you through a season in BunaPath, from the first lorry to the container, at your office or ours.
Or write to us in the chat box at the bottom of the page. A person on our team answers.
Office
101, 2nd Floor, Solo Complex, Meskel Flower, Addis Ababa
Already with us?
Sign in at your company's own address, or find it here.